How To Write A Condolence Message

How To Write A Condolence Message - Inscripture

A condolence message can be as simple as a text message or voicemail or as formal as a written letter. The message will convey your sadness for the recipient’s loss and allow you to express sympathy for what they are going through. It can be comforting to receive a condolence message when you lose someone, as it can serve as a reminder that you have a good support network. Here is the Inscripture team’s best advice for writing a heartfelt condolence message.

Tips for Writing a Condolence Message

A condolence message can include several elements, including memories of their lost loved one and an offer of love for the person experiencing this loss. Take the time to figure out what the person who is grieving needs, how you can best comfort them with your words and personalise your message, so it is more genuine.

People experiencing bereavement often feel overwhelmed, so it is best to keep the message short and sweet while covering the key points. Use our handy checklist to make sure to cover all the important factors when writing a thoughtful condolence message.

Condolence Message Checklist

Include the name of the person that has passed away. By doing this, you are acknowledging the person and the legacy that they left behind.
Express how they impacted your life and how sorry you are for their loss. By sharing this, their loved ones know that their legacy lives on in the impacts that they made.

Describe an enjoyable memory you shared with the person who passed away. This story can serve as a reminder of their loved one’s wonderful life and will hopefully put a smile on their face.

Tell their loved ones about the qualities of their loved ones that will continue in their legacy and for years to come or remind them of a time when they helped someone else.

Make sure that they know that you’re always there for them if they need any support during their grieving process. This is an integral part of the condolence message as they are likely going through a tough time and may need to lean on others during their grieving process.

Examples of what you can write in a condolence message:

How To Write A Condolence Message - Inscripture

●      “We are sorry for your loss.”

●      “I am thinking of you and your family at this time.”

●      “We are keeping you in our thoughts and prayers.”

●       “If there is anything we can do for you at this time, please let us know, as we would be happy to help in any way we can.”


Writing a condolence message can be challenging as you may question your wording or wonder how to express your sympathy. However, you can’t go far wrong if you write from the heart and remind the recipient that you are here for them if they need you. You may wish to include a memorial gift, such as memorial jewellery or flowers, in your letter or let your words speak for themselves.

How To Write A Condolence Message - Inscripture